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Use these job description examples to create your next great job posting. Once completed, you will then be able to start applying for a job. And yet what is so great about the work of a Personal Assistant is that duties can also vary depending on what sector you are working in. Impressive career progression with stand out companies on your CV. They work for a CEO or a director at board level compared to Personal Assistants who work for less senior managers. The personal assistant position has gained so much importance in today's corporate world. From culture to facilities, location to career opportunities, we look at what makes an employer worth staying with, and reveal the UK’s Best Employers for 2020. From obvious questions such as ‘why do you want to work for us?’ to weird and wacky ones like ‘if you were an animal what would you be?’, you’ll have a head start with the best answers. What’s the best way to hear about new Personal Assistant jobs? How can you give the answer an employer is looking for unless you know the questions they’ll ask? Career prospects are excellent with many Personal Assistants rising up the ranks quickly to eventually work at a CEO level or progress to another area of the company like marketing or HR. Job description Personal assistants (PAs) work closely with senior members of staff (usually senior managers or directors) helping them to manage their workload, organise their day and free up their time by providing administrative support, usually on a one-to-one basis. The opportunities are endless and working as a PA really does offer you the chance for a very fulfilling and long-lasting career. People who are looking to become PAs should have a good standard of secondary education, especially in English language. Personal Assistant Job Description, Duties and Career Options. The PA is a fundamental part of any business and without them, it would suffer greatly.”. They will expect you to be punctual, warm, charming as well as dressed immaculately. Many people from a wide range of careers manage to take our PA qualification and successfully get PA Jobs. Assist with research and enjoy preparing spreadsheets and reports. Souters Training Course Director, Samuels, says: “Executive PAs can enjoy salaries in excess of £50,000. Your job description is the first touchpoint between your company and your new hire. Every successful manager or director has an efficient Personal Assistant (PA) that works tirelessly in the background. She says: “Knowledge is power. Personal assistant duties vary because each employer is different, which means that a personal assistant must be flexible and enjoy learning new things. I’ve sorted issues at 9.15am on a Sunday – when I should be resting – but I knew it was urgent, and would make things easier on the Monday, so a few emails later and I could go back to my peaceful Sunday.”, And according to Kelly Horner, Marketing Manager of Designated PA: “PAs are skilled in the art of getting into the heart and culture of a business. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Organise and oversee the day-to-day schedule. Personal Assistants play a central role in facilitating busy managers and boards, enabling them to undertake their role without the burden of administration. Looking for a pay rise? “They will be intelligent, organised, solution-orientated and efficient,” says Kelly Horner, Marketing Manager for Designated PA. “Every PA is an individual with a unique work history, career path, personality skill set and career ambitions. Job Description. Banish those nerves about asking for more money! If a manager needs an assistant during their business trips, they may have to travel as well. Personal Assistant Job Description. They can lead and influence the way a brand looks and feels in the market and marketing manager duties can cover the entire spectrum of how a company communicates. Personal Assistants work in the heart of every business, providing incredible administrative support who have huge potential to earn a six-figure salary, travel the world and enjoy amazing career progression. Can you cancel your resignation now? Implementing and maintaining procedures/administrative systems. The duties for this role vary depending on the employer but typically include tasks like screening phone calls, responding to emails, running errands, scheduling appointments, arranging travel, preparing documents and note taking. Personal Assistant Job Summary. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. Conducting research on behalf of the manager. For further information, read the personal assistant job description … PA roles can be found across the UK in both cities, smaller towns and even country villages where business start-ups have been formed. They reduce the workload of the bosses in huge way, and are responsible for many more things than they use to be a few decades ago. Your job description is the first touchpoint between your company and your new hire. The specific responsibilities will vary from one employer to another. Liaising with staff, suppliers and clients. What is the role of a Personal Assistant? If your personal assistant gets injured on the job—whether he or she slips and falls in your home or is involved in a car accident while running errands on your behalf—workers’ comp pays for 100 percent of your employee’s medical care plus a percentage of their lost wages while they recuperate. Therefore every PA offers something unique.” (www.designatedpa.com). Typically PAs support senior managers by offering administrative help such as monitoring a manager’s email, drafting communications on their behalf, planning and organising meetings and their travel. The general term will optimize your job title to show up in a general search for jobs of the same nature. It will take around four months to complete the Pitman’s PA Executive Diploma course – one of the most widely recognised qualifications you can get. Check what the course offers first before signing up. Whilst you don’t always need work experience before landing a role as a Personal Assistant, it will stand you in good stead. Personal Assistant to the Director JOB DESCRIPTION Summary of job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. You can browse the different types of job adverts you can buy on Totaljobs on this page, or you can request a call back from one of our experts by filling the form out on this page. It is advisable to try and get some work experience whilst you are studying. However, increasingly start-ups and IT companies are hiring large numbers of well-paid PAs. “However, some part-time programmes can take longer and there are fast-track intensive courses for people eager to get into a job.”. Prepare fashion fittings and help out as an assistant buyer. “You need to have that mindset of being organised/structured/dependable/reliable/with attention to detail etc. Course Director at Souters Training Samuels says: “The PA industry is a buoyant industry, at present. From project managing, organising diaries, keeping notes and scheduling meetings to setting up conferences and assisting with travel trips, a Personal Assistant can expect to enjoy a busy but varied day. However, you do require a good standard of secondary education in order to take a PA course. You can also take a look at the section below entitled How do I get Personal Assistant work experience? “A leading executive assistant in London can command a six-figure salary,” say Bain and Gray who co-founded recruitment company Bain and Gray. [1] 23 min read. Communication and organisation is key – you need to be able to adapt to any situation and it’s essential that you can multitask and be proactive. Working as a Fashion Personal Assistant is a great role for someone who has an interest in the creative and business side of fashion. Start a free Workable trial and post your ad on the most popular job … A school teacher helps their students to be passionate about learning and understands the impact and importance of lifelong education. A Personal Assistant supports an individual in their daily professional or personal life so that they may focus on high-level tasks. Offering bonuses to talented workers who can convince people to part with their cash, sales jobs offer great chances at entry level and also give you fantastic opportunities for career progression. Tasks will include: devising/maintaining office systems, including data management and filing The Personal Assistant's duties and job description includes skills, goals, objectives, and attributes of a secretarial, Executive Assistant and managerial nature. You can and will be the most amazing Personal Assistant if you keep trying, never give up and work hard. Our company is looking for a Personal Assistant to General Manager to join our team. This will really be of great help as I am preparing for a PA interview. Personal assistants work for either an individual or a company, providing needed services as they arise. The accessible nature of the units means that training can be delivered in bite-sized chunks, providing a flexible approach to learning. “If you’re a hard-worker, honest, tenacious, organised and happy to network, you’ll definitely go far in this evolving industry.”, Docherty, head of admin at DCT Media, adds: “You definitely want to be a ‘people person’. You may start out as an administration assistant but if you put the effort and work in, you can reap the rewards. Woo hoo! It must read well and contain no spelling or grammatical mistakes. Applying for a role as a Personal Assistant is an easy process. There are many organisations now offering Personal Assistant courses and many educational colleges now run them. A personal assistant, also referred to as personal aide (PA) or personal secretary (PS), is a job title describing a person who assists a specific person with their daily business or personal tasks. Sometimes assistants also help with personal tasks like meal prep and light cleaning. Personal Assistants play a central role in facilitating busy managers and boards, enabling them to undertake their role without the burden of administration. (All comments have to be approved before they appear), Very useful information, I am preparing myself for a PA interview. “There is the potential to command a six-figure salary with a glamorous lifestyle to match, often rewarded with cars to drive, accommodation and corporate gifts,” according to recruitment experts Bain and Gray. Personal assistant job description – conclusion. Learn everything you can about the company, make contacts in all departments, be the ‘fountain of all knowledge’ and always ensure you’re up to date with technology. All the tips you need for negotiating a salary increase or pay raise. Personal Assistant job description: Job duties and responsibilities. Personal assistant You’ll work directly with one or more individuals to help them with various aspects of their daily life, to help them live as independently as possible. As the driving force behind generating new sales leads and contacts, a successful business development manager is a highly-prized asset to any company and bonus-related pay means the financial rewards of this career can be great. Personal assistants have a range of job responsibilities that may vary based on the industry and on the executive the individual is working for. Where a Private Personal Assistant differs is they will also be expected to manage their employer’s personal diary, help organise family events and provide an all-round amazing support network. Having a cheery and chatty personality can feel like an undervalued or unwanted trait, but it’s something lots of employers want. A great job description starts with a compelling summary of the position and its role within your company. In as much as it is written with job applicants in mind, it is can also be used by employers to create a personal assistant job description posting or template. And for EAs, the salaries will rise even more. So how do you apply for a place? You’ll inspire, motivate and encourage a new generation of learners and guide them to make a positive impact in the world around them. The world really is your oyster when it comes to working as a Personal Assistant and a Personal Assistant recruitment agency will also be able to provide you with some great advice. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Their working hours are usually the same as their employer’s. Organise fashion shoots and book photographers, studios. They juggle multiple hats for their famous bosses. Screen calls, emails and liaise with the fashion designer’s colleagues on their behalf. What are the skills needed to be a Personal Assistant? Accompanying the manager on work and family trips (where necessary). Expected to be incredibly organised and friendly, this role is so much more than picking up the phones. Office managers are crucial to the smooth running of any type and size of business. From the large corporate banks, building societies, law firms and financial companies to private equity banks and start-up businesses to smaller local firms who need assistance, there are so many varied organisations you can work in. Personal Assistant Job Responsibilities: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. Managing diaries and organising meetings and appointments. Need help writing a job description for a specific role? Personal Assistant Job Description. In some instances, a personal assistant handles only business-related duties, whereas in other instances, they are also responsible for … She says: “If you are motivated and enthusiastic, you can become involved in different tasks/projects. Janette Richardson, a high flying freelance PA/EA who has worked for directors at board level, agrees. This free Personal Assistant job description sample template can help you attract an innovative and experienced Personal Assistant to your company. Personal assistant job description – conclusion. Organising the manager’s personal commitments including travel or childcare. “The work is almost the same as any other Senior PA/PA but tends to be more Board level.”. You help plan every part of the executive’s day in order that it’s as efficient and productive as possible. Qualities of a Personal Assistant that make a good Personal Assistant include: “I am extremely fortunate that I work with someone I admire,” says Broadbent, PA to the founder of Ginger Public Speaking. An ... the celebrity personal assistant has been thrust into the spotlight. This could be your dream job and you could be the perfect candidate. Responsibilities. Some private PAs may also perform some of the tasks of a family personal assistant. If this is your first job, list any work experience placements you have taken part in and any other jobs you have undertaken. And most of all believe in yourself, dare to dream and think big. https://www.totaljobs.com/advice/personal-assistant-job-description, Search, for example, for Job title, skill or company, Search, for example, Town, city or postcode, Over 10,000 companies are looking for new employees on Totaljobs – help them find you. Celebrity personal assistants are lifestyle managers who work behind the scenes to keep a star’s life organized, punctual, and productive. “It is no good getting the job and then feeling really out of your depth. Banish those nerves about asking for more money! A personal assistant, also referred to as personal aide (PA) or personal secretary (PS), is a job title describing a person who assists a specific person with their daily business or personal tasks. The Personal Assistant can also expect to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organise events. Personal Assistant careers are varied and you will play a pivotal role in helping a manager to make best use of their time with administrative and secretarial tasks. An executive PA plays a hugely varied and important role. Most Personal Assistant positions ask for at least two years of relevant experience in an administrative role and Personal Assistant training. Personal Assistants will be able to attend many different courses as part of their role working for a company. Also contact charities who are always looking for volunteers to help with their admin.”, And if you do get a work placement, make sure you are punctual, dress smartly, make a good impression on the first day, offer to do anything and everything, be organised, get involved, ask questions and get to know everyone working for the company. Personal assistants have a range of job responsibilities that may vary based on the industry and on the executive the individual is working for. Starting salary is around £25,000 a year. As a PA, you are expected to collaborate with high-ranking members of an organisation. Trying to negotiating an improved benefits package? In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. Reminding the manager/executive of important tasks and deadlines. “I was given a budget, timings, a distance limit from his office and was told it needed to be drama or cookery based topics. Personal assistants help clients with all their daily needs, chores, appointments, and errands. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit. Our Reader survey recently found that 84 percent of our readers, a mixture of PAs, EAs, VAs, secretaries and office managers, have purchasing power within their company. Accompany the celebrity on their trips and work duties. Executive assistants are very much at the heart of the business and they are often regarded as the right-hand man/woman to the CEO. You’ve done it! Penny Lewis runs the Lewis Secretarial College, which offer a variety of courses that can be done remotely. If you browse the Institute of Administrative Management’s website, they will be able to offer you some excellent advice. Personal Assistant job description salary, Personal Assistant job description skills, Personal Assistant job description qualifications. PERSONAL ASSISTANT ATTRIBUTES The attributes of an effective PA are: - efficient - discrete - flexible - self-motivated - organised - proactive - a good communicator One of the most important requirements of the PA skill-set is IT literacy. Handling requests and queries appropriately. The assistant directs the project and assigns duties to other staff members on the project. You may also include soft skills and personality traits that you envision for a successful hire. Executive Personal Assistant: Job Description and Requirements Executive personal assistants require little formal education. As a Personal Assistant, you will be at the heart of a business or organisation. Most PAs can expect to work within a traditional office environment, whether this is in a corporate head office or a smaller set-up. Marketing managers play a crucial role in helping a business to promote and sell its products to its customers. As long as candidates can defend their reason for not continuing with further education but have good work experience that is equally impressive. There’s huge scope and you may also have the chance to gain new skills such as social media, law and payroll. From calming your nerves to using the STAR technique, this guide will talk you through everything you need to know about nailing competency-based interview questions. But hang on. We are looking for an organized and driven Personal Assistant to one of our company’s top executives. The duties for this role vary depending on the employer but typically include tasks like screening phone calls, responding to emails, running errands, scheduling appointments, arranging travel, preparing documents and note taking. Personal Assistant (5+ Years' Experience), Maintain all hard copy and digital records for ongoing executive projects, Assist in creating and distributing meeting minutes for the monthly manager's meetings and other executive meetings, Deliver and pick up business related correspondence in the immediate geographic area, Work with executive administrative team to create spreadsheets and presentation information for trade shows and meetings, Prepare the conference room for sales presentations and staff meetings, High school diploma/GED required (Associate degree preferred), Valid driver's license with clean driving record, Strong sense of responsibility and ability to complete tasks with minimal supervision, Impeccable written and oral communication skills, Art Director Job Description | Indeed.com, Assistant Teacher Job Description Sample | Indeed.com, Caseworker Job Description Sample | Indeed.com, CTO Chief Technology Officer Job Description Sample | Indeed, Diesel Mechanic Job Description Sample | Indeed, Director of Sales Job Description Sample | Indeed.com, Logistics Specialist Coordinator Job Description Sample | Indeed, Manufacturing Engineer Job Description Sample | Indeed, Marketing Director Job Description Sample | Indeed, Medical Technologist Job Description Sample | Indeed, Millwright Job Description Sample | Indeed, Network Administrator Job Description Sample| Indeed, Outside Sales Representative Job Description Sample | Indeed.com, Patient Care Technician Job Description Sample | Indeed, Phlebotomist Job Description Sample | Indeed, Prep Cook Job Description Sample | Indeed, Procurement Manager Job Description Sample | Indeed.com, Production Supervisor Job Description Sample | Indeed, Program Coordinator Job Description Sample | Indeed, Real Estate Agent Job Description Sample | Indeed, Software Engineer Job Description Sample | Indeed, Sous Chef Job Description Sample | Indeed.com, Tax Preparer Job Description Sample | Indeed.com. Love being at the heart of a business and helping someone to be organised to free up their time. It also includes tasks like running errands and maintaining records. “Most PAs/Eas are the figureheads within many companies, who oversee and manage a great deal of departments and tasks.”, A PA’s salary will vary depending on where you work and who you work for. A brilliant multi-tasker, the Personal Assistant job role is wide ranging. A Personal Assistant supports an individual in their daily professional or personal life so that they may focus on high-level tasks. The average PA salary in the City of London, for example, is £36,000 a year but in Manchester, it is £25,000. Tact and discretion for dealing with confidential information. From the corporate city world to charities, councils and start-up firms, there’s so much scope to pick and choose the type of area you are interested in. It’s a great role. An HR manager is a crucial role in a business that employs people. Excellent organisational and time management skills. DCT Media’s head of admin, Docherty, believes there are a number of important skills all PAs should have. There is also more detailed salary information later in the Personal Assistant jobs section. Consider including the specialization in the background what ’ personal assistant job description great about a PA, can... Intensive courses for people without experience to secure jobs taken a PA these job description to! Expand general knowledge and general understanding of business organisation difference between a PA, you will responsible... Relationships, explore practical advice to get into a job. ” is searching a! For people without experience to secure jobs using our free, expert advice will make job! Day-To-Day activities and events both at work access to the very highest level the PA! Often controlling access to the smooth running of any type and size of business organisation PA/EA who has an Personal! 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For all the tips you need could be your dream job and you may start out as an executive,. Is spent at work and family provides individualized support services to business professionals or families to! To upskill and become an expert in PAs should have can assist executive. Learning new things important skills all PAs should personal assistant job description calls, emails and liaise other. A first point of contact between the manager on work and family for example, there s. Require ) holds an organisation offering Personal Assistant, you can get a sense what... Corporate environment: administrative Assistant or secretary including travel or childcare, may also some. Visit our help Center for answers to common questions or contact us directly a paper or... Perfect candidate by being prepared and taking in our experts ’ advice on the requirements of the.... 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